Form I-9 (Employment Eligibility Verification)
USCIS requires Form I-9 for every new hire — citizen or not, full-time or part-time. The employee fills out Section 1 by their first day. You complete Section 2 within three business days of the start date.
Limited Power of Attorney (LPOA)A crucial legal authorization form that permits AP-Waithe Logistics LLC to act as an authorized representative on behalf of the carrier for specific, operational tasks. Allows AP-Waithe Logistics LLC to sign rate confirmations (Rate Cons), complete broker setup packets, and communicate with brokers/shippers in the carrier’s name. Note: Strictly limit this authorization to load booking, paperwork submission, and invoicing—it should not grant broad financial or legal control outside of freight dispatch operations.
Onboarding Documentation Checklist (Collected from MC)To complete your setup file for each carrier before booking their first load, collect the following standard documents from them:MC Authority Certificate / Operating Authority Letter: Proves they hold active FMCSA authority.Form W-9: Used for tax reporting and broker packets.Certificate of Insurance (COI): Verify coverage (typically $100k Cargo / $1M Auto Liability) and have your dispatch company listed as a certificate holder for notification purposes. Notice of Assignment (NOA): Required if the carrier uses a factoring company to receive payments.
Limited Power of Attorney (LPOA)A crucial legal authorization form that permits AP-Waithe Logistics LLC to act as an authorized representative on behalf of the carrier for specific, operational tasks. Allows AP-Waithe Logistics LLC to sign rate confirmations (Rate Cons), complete broker setup packets, and communicate with brokers/shippers in the carrier’s name. Note: Strictly limit this authorization to load booking, paperwork submission, and invoicing—it should not grant broad financial or legal control outside of freight dispatch operations.
Onboarding Documentation Checklist (Collected from MC)To complete your setup file for each carrier before booking their first load, collect the following standard documents from them:MC Authority Certificate / Operating Authority Letter: Proves they hold active FMCSA authority.Form W-9: Used for tax reporting and broker packets.Certificate of Insurance (COI): Verify coverage (typically $100k Cargo / $1M Auto Liability) and have your dispatch company listed as a certificate holder for notification purposes. Notice of Assignment (NOA): Required if the carrier uses a factoring company to receive payments.
This Dispatch Service Agreement is between AP-Waithe Logistics LLC and Party B. The arrangement covers: Load sourcing and booking. Rate negotiation with brokers and shippers. Dispatch communication and check calls. Rate confirmation and paperwork coordination. It is effective July 28, 2026. The initial term is 12 months, renewing month-to-month thereafter. Financial terms: Fee: 7% (Percentage of gross load revenue); Payment terms: Net 15 days from carrier receipt of broker/shipper payment or sooner. This document is governed by the laws of the State of NY.
Carrier Profile / Preferences Sheet An operational intake form filled out by the carrier during onboarding to capture equipment details and preferences. Equipment Details: Truck and trailer type (Dry Van, Reefer, Flatbed, Power Only), max weight capacity, and dimensions. Operational Constraints: Preferred lanes/states, home time frequency, max driving distance, and minimum target rate per mile (RPM). Factor/Payment Preferences: Direct billing details or factoring company contacts.
Carrier Profile / Preferences Sheet An operational intake form filled out by the carrier during onboarding to capture equipment details and preferences. Equipment Details: Truck and trailer type (Dry Van, Reefer, Flatbed, Power Only), max weight capacity, and dimensions. Operational Constraints: Preferred lanes/states, home time frequency, max driving distance, and minimum target rate per mile (RPM). Factor/Payment Preferences: Direct billing details or factoring company contacts.
Below are examples of the kind of paperwork that will be presented to you thru our TRULOS account for you to read, sign and submit.